Letter
Selecting Letter allows a letter to be printed. If no letter has been selected, the standard Open File dialog box is presented. Select a letter you have prepared, or click on cancel.
To find out more about creating letters, select the topic, Preparing Letters.
Next a dialog box will be presented that allows a great deal of flexibility in letter printing. The default setting prints all letters for students getting grades lower than C- in any subject.
In the upper left, there are four radio buttons allowing the user to choose which language they want to work with. If only one language is being used, only one button is active. As the user prepares to support other languages, the radio buttons will become active. The language settings can be accessed in the Settings Menu.
The lower left of the box displays radio buttons in pairs, allowing the letter printing to be customized further.
1) The first set of radio buttons change the sort status, from "grades lower than" to "grades equal to or better than". It is important to understand the logic offered here. Lower than prints letters for any student having even one lower grade. Equal to or better than prints letters for students having ALL grades equal to or better than the selected grade setting.
2) The second set of radio buttons cause the program to print the letter to the screen rather than the printer.
3) The third set of radio buttons allows the user to print letters for selected students or the entire, sorted, list. The up/down control, in the middle of the dialog box, works in conjunction with the third set of radio buttons. When the program is set to sort the whole class list, the up/down control changes the grade cut. When the program is set to select letters for single students, the up/down control scrolls up and down the class list.
4) The last set of radio buttons allows the printer to print more than one letter on a single sheet of paper. It is up to the user to write a letter short enough to allow two letters to a page. (I must confess that I have never succeeded in getting more than two letters per page, but it may be possible to get three per page. gb)
The Print button on the right of the dialog box starts the printing process. The Get A Letter button allows the user to change letter titles. The letter will be assigned to the currently selected language. The Get A Student button works in conjunction with the third set of radio buttons. When the program is set for individual students, it produces a list of students. Clicking on a student, or typing the student number selects the student for printing. Clicking on Editor brings the selected letter into the editor. The Done button disposes of the dialog box.
Alas, PGGP is not very good at reading letters across platforms. In other words, a Letter written on Windows does not read into the Mac PGGP very well. Sorry, I am just not that smart.